Event SPG service costs should be considered alongside the scope of work. Two quotations with the same headcount may cover different working hours, language requirements, clothing, or coordination. This guide helps you prepare a pricing request and assess quotations without assuming one rate applies to every event.

1. Start with the responsibilities included in the quotation

Define whether you need product promotion, sampling, prospect recording, demonstration support, or sales assistance under the brief. Describe the product, audience, and booth conditions. The agency needs this context to discuss suitable staff and the preparation they require.

Avoid comparing package names without details. Ask for the main tasks, assignment limits, headcount, and the person responsible for giving instructions at the venue. If a team leader is needed, identify the role separately or clearly state that it is included in the quotation.

2. Clarify assignment dates, duration, and shifts

Include event dates, arrival time, briefing time, booth operating hours, and finishing time. Ask how the agency calculates duration and handles schedule changes. A one-day event, a multi-day exhibition, and an activation with different daily hours each need different details.

Do not assume additional hours or another day are automatically covered. Request written terms for changes to hours, extra days, and approval of work outside the brief. Include break coverage so the budget reflects the personnel who actually need to be available on site.

3. Discuss languages, experience, uniforms, and location

Communicate foreign-language, product presentation, or technical briefing needs before requesting a price. Describe the skills staff will use rather than relying on labels such as bilingual or experienced. Greeting English-speaking visitors differs from explaining technical specifications or supporting negotiations.

Confirm who supplies uniforms, special footwear, event identification, meals, transport, and venue access. Discuss indoor or outdoor conditions, meeting points, and travel requirements. Do not assume every component is included in the initial price; ask the agency to specify each party's responsibilities.

4. Compare quotations using the same brief

Send the same version of the brief to every provider you are comparing. Compare headcount, working days and hours, responsibilities, languages, clothing, coordination, and additional components. This makes it easier to understand what each quotation provides instead of looking only at the total.

For example, two people for three days and three people for two days both represent six person-days. However, responsibilities, schedules, staff availability, and coordination needs may differ. This calculation is a discussion aid, not a guarantee of identical total costs.

5. Check confirmation procedures and changes to requirements

Ask about quotation validity, staff approval, payment terms, and booking confirmation. Discuss date changes, cancellations, and replacement personnel. Record the agreement so your internal team and the agency use the same reference.

Route additional on-site requests through the agreed contact. Moving areas, extending working hours, or supporting a new activity should be discussed before it happens. Clear change management reduces misunderstandings about responsibilities and costs.

6. Information to send when requesting SPG pricing

What is the daily rate for event SPG staff? No universal figure can replace a quotation based on actual requirements. Lumi Agency needs a brief and must check availability before assignment details and pricing can be agreed. This article does not establish a particular rate or package.

If you already have a budget, share the range and your priorities. The discussion can focus on a realistic team arrangement, such as area coverage, a more focused schedule, or separating promotional and reception duties. Any adjustment should preserve the event's main requirements.

  • Dates, location, number of days, working hours, and briefing schedule.
  • Number of SPG or SPB staff, main responsibilities, and team leader needs.
  • Languages, product knowledge, dress code, and equipment.
  • Components supplied by the client and those requested from the agency.
  • Budget, responsible contact, and confirmation deadline.

Share your event date, venue, staffing needs, and scope with Lumi Agency.

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